An email to confirm an appointment-CEFR

Learn how to write an email to confirm an appointment.

Are you a beginner (CEFR level A1) English learner? This section provides writing practice to assist you in writing short, simple texts about well-known topics and filling out forms. Messages, emails, and forms are examples of texts. 

How to write?

1. Begin your email with Dear + the person's name if you don't know them well. 

2. Use Ms + surname for women unless you know they prefer Miss or Mrs. 

3. Thank them if you are responding to their email. 

4. Explain why you're writing at the beginning of your email: I'm writing to + verb +... 

5. Clearly write the day (Thursday), date (March 14), and location (our Astana offices in the Emerald Towers). 

6. Tell them exactly what they need to do when they arrive for the appointment. 

7. At the end of your email, you can say, "I/We hope to meet/hear from/see you soon." 

8. Sign off with your name and job title and use Best regards or Best wishes.


From: Harshit Rai, HR Assistant

To: Shreya Rai

Subject: Your appointment on 9 August

Dear Mrs. Rai,

Thank you very much for your email. 

I'm writing to confirm your meeting with Mrs Sofia Aronov, our HR manager. 

Your appointment is scheduled for 3 p.m. on Thursday, March 14, at our Astana offices in Emerald Towers. 

Please go to the reception on the 26th floor and ask for me when you arrive. I'll accompany you to Mrs Aronov's office. 

We hope to meet with you soon.


Each lesson includes a model text with writing tips, and tasks to test your understanding and practise various writing skills. Begin right away. Hope that this article helped you and for more information on relevant topics you can visit the SpeakoClub website and can learn and explore more about English speaking and writing.