How should the letter be structured?-CEFR

The Common European Framework of Reference for Languages (CEFR) and international language standards are explained by the experts at Cambridge English

Each type of letter has a set format, whether they are official or casual. An effective letter should include:

  • (Dear Jane, Dear Mr. Aftaan, Dear Sir/Madam, etc.) is an acceptable salutation.
  • An introduction that states your purpose for writing in straightforward terms.
  • a substantial body where the topic is developed. Create a new paragraph to start with each significant idea.
  • a conclusion paragraph in which you restate the thesis or provide a suggestion for action.
  • A suitable conclusion might be "Yours/Best wishes, + first name, + genuine, + loyal, + complete name."


The style is the primary distinction between official and casual letters.

The following are traits of formal letter writing style:

  • the salutation (Dear Mrs Jackson, Dear Sir,)
  • usage of the passive voice a lot
  • formal vocabulary (complex sentences, non-colloquial English)
  • No shortened forms
  • The closing (Yours truly, sincerely,)
  • The following are traits of casual letter writing:
  • the salutation (Dear Ali, Dear Jacob)
  • informal terminology and writing (idioms, colloquial English)
  • Forms shortened and pronouns removed
  • The final line (Yours, Love, Best Regards, Zaid)


  • Formal letters contain two addresses—yours and the recipient's—whereas informal (friendly) letters have just one, yours.
  • In polite correspondence, the first name is followed by the words Dear and Love/Yours/Best wishes.
  • Dear Sir/Madam and Yours truly plus the recipient's full name finish formal letters.
  • Greetings, Mr./Mrs. + last name, followed by Yours truly + complete name.
  • For a semi-formal letter, use Dear Mr./Mrs. + surname at the start and Best wishes/Yours + first name or full name at the conclusion.