Giving instructions by email

Learn how to write an email to give instructions.

Email is a quick and easy way to communicate with others, but it's important to know how to properly give instructions in an email. There are a few different ways to do this, and it depends on the situation.

  • One way to give instructions in an email is to simply list them out. This is great for simple requests or when you don't need to go into a lot of detail. Just make sure that your instructions are clear and concise.
  • Another way to give instructions in an email is to include screenshots or photos. This is especially helpful if you're explaining how to do something on a website or in a program. Just be sure to explain what the person is looking at in the screenshot.
  • You can also include attachments with more detailed instructions. This is a good option if you have a lot of information to share or if you're providing a template or document that the person will need to fill out.


To: Meena

From: Suki

Subject: What to do while we're away

Hi Meena,

Thank you so much for offering to house sit for us next week. I'm only sorry we won't get to catch up properly until we get back from our trip. Anyway, here's everything I won't have time to tell you on Saturday morning.

  1. The alarm code is 7957. Don't forget to set it when you go out and remember to turn it off when you get back home as it is LOUD!
  2. The rabbits need feeding once a day and under no circumstances should they be allowed out of their cage in the garden as the neighbour's cats have attacked them in the past.
  3. Please can you use the washing machine in the daytime only as it's old and noisy and the neighbours complain otherwise?
  4. Would you mind opening all the upstairs windows for an hour in the morning as the house gets damp at this time of year?

That's about it! You'll find everything you need in the house, and help yourself to anything in the fridge or cupboards. Feel free to call or text if you have any problems/questions.

See you briefly to hand over keys on Saturday morning and looking forward to a proper chat when we get back!

Thanks again!



When giving instructions in an email, it's important to be clear and concise. Include all the relevant information, but don't overwhelm the reader. Be sure to proofread your email before you send it, and make sure that the recipient has all the information they need to follow your instructions.