How to use the right tone

When speaking with others, your tone clarifies and conveys meaning. A phrase as simple as “I don't know” can be taken in a number of different ways depending on how you decide to express it.

To write properly, you need a lot of things. Mastering how to express your desired tone in writing is just as important as learning technical skills like proper spelling and punctuation. Whether you're writing short fiction or professional letters, mastering tone can help you communicate to your reader your actual viewpoint on a subject. Here is all you need to know about tone, from what it is to how to choose the right tone.

How to use it

Determine the reason for your writing. Your purpose, like gaining a prospective client’s business versus sending a close friend a holiday greeting will result in different tones.

What do you want the reader to take away? 

Your writing communicates an idea, topic, or other information. Think about what you’d like your recipient to learn, feel, or act on after reading your writing.

After considering these questions, you’ll have a clearer sense of the types of tone that might be appropriate for your writing.

Your reader can clearly understand the tone of your writing from the words you use. Although you can choose between a few words that have a similar meaning, intentional word choice adds additional connotation to your writing that influences tone.

For instance, "listless" implies a lack of spirit or enthusiasm, while "weary" can also imply the same idea. However, the word "listless" implies a deeper connotation of indifference and passivity. Thus, the tone and meaning of your writing are impacted by the implications of the words you use.


Tone is an important element in writing. It can set the overall mood or atmosphere of a piece, and it can be affected by the author's choice of words, sentence structure, and level of detail. The audience can also affect the tone of a piece. You can also download our app from the playstore or visit our website.